Survey Policy
- Approver:
- Academic Coordinating Committee
- Policy Owner:
- Vice President, Research & Innovation
- Policy Lead(s):
- Director, Institutional Research and Planning
- Effective date:
- 2018-05-08
- Status:
- Approved
Policy Statement
The objective of this policy is to ensure that surveys undertaken at ¾ÅÖÝÓéÀÖapp and presented in ¾ÅÖÝÓéÀÖapp’s name are of sufficient quality to ensure reliable and meaningful results.
Scope
This policy applies to all surveys which involve a broad sampling or census of a population at ¾ÅÖÝÓéÀÖapp (including applicants, students, alumni, donors, employees and employers).
Exclusions:
- individual faculty research that does not involve any of the above mentioned target audiences;
- surveys that involve small, specific sampling that do not occur outside of/beyond the School level;
- surveys that are part of assigned work of a course or program requirements;
- evaluation of an event by participants or feedback from clients at the point of service.
If there is any uncertainty as to whether or not the survey falls under this policy, Institutional Research and Planning (IRP) should be contacted for guidance.
Definitions
¾ÅÖÝÓéÀÖapp maintains a glossary of terms specific to the institution. The terms in use for this document are defined below.
- ¾ÅÖÝÓéÀÖapp Community
- refers to all registered students, both full-time and part-time; all paid employees, full-time, part-time and casual; all others associated with ¾ÅÖÝÓéÀÖapp including board members, retirees, alumni or volunteers, and visitors who are granted temporary permission to use ¾ÅÖÝÓéÀÖapp’s Information Technology resources.
- ¾ÅÖÝÓéÀÖapp Employee
- Any employee of ¾ÅÖÝÓéÀÖapp, whether employed full-time, part-time, or on a contract basis, and includes, but is not limited to, faculty, student researchers when compensated as employees, research staff, support staff and administrators.
- ¾ÅÖÝÓéÀÖapp Students
- refers to all students working with or without monetary compensation on any project under the direction and control of ¾ÅÖÝÓéÀÖapp.
- Researcher
- Anyone who conducts research activities.
Policy
The purpose of this policy is to assist ¾ÅÖÝÓéÀÖapp employees in conducting surveys in an economical and efficient manner and with a minimum of disruption to College employees, students, and external stakeholders while also maximize the benefits of surveys through:
- Avoiding the collection of duplicate information;
- Reducing possible survey fatigue by limiting the number and timing of surveys to any one specific group;
- Maximizing the participation rates for critical college administrative surveys;
- Encouraging the communication and sharing of survey results with survey respondents and the broader campus community.
All surveys (excluding those undertaken by external providers) are expected to utilize ¾ÅÖÝÓéÀÖapp’s college-wide survey software unless the researcher(s) and the Office of Institutional Research and Planning agree that special circumstances warrant use of another system.
Relevant Legislation and Related Documents
Related documents
Revision Log
| Date | Details |
|---|---|
| 2018-04-25 | Policy and Procedure Committee |
| 2018-05-09 | Academic Coordinating Committee |